Privacy Policy

Vogon-IT Oy Privacy Policy – Updated March 28, 2025

Vogon-IT Oy (Business ID: 2203231-0) is committed to protecting individuals’ rights and keeping your personal data secure. This privacy policy describes how Vogon-IT Oy collects, uses, stores, and protects personal data.

 

1. Data Controller

Vogon-IT Oy
Business ID: 2203231-0
Ullanmäentie 10 b D
02750 Espoo
Phone: +358 40 831 0742
Email: onni@vogon-it.com

2. Data Protection Officer

Vogon-IT Oy / Onni Rautanen
Business ID: 2203231-0
Ullanmäentie 10 b D
02750 Espoo
Phone: +358 40 831 0742
Email: onni@vogon-it.com

3. Definitions

• Data Subject: An individual whose personal data is processed by Vogon-IT Oy as described in this privacy policy.

• Personal Data: Information related to the data subject, such as name, address, email, phone number, and transaction history.

• Customer: Refers to consumers and representatives of companies or other entities with whom Vogon-IT Oy has a customer relationship.

• Stakeholders: Refers to contact persons of companies and other entities with whom Vogon-IT Oy has a cooperative relationship (e.g., representatives of companies providing services to Vogon-IT Oy).

4. Purpose and Legal Basis for Processing Personal Data

Vogon-IT Oy processes personal data of data subjects for the following purposes:

  • Customer Relationship Management and Analysis: Personal data may be used to manage, analyze, and develop the customer relationship with you or the company or entity you represent.
  • Provision of Products and Services: Personal data may be used to offer products and services, for example, if you or the company or entity you represent has purchased a product or service from us, used our digital services, subscribed to our newsletter, or participated in events we have organized. Personal data is used to fulfill the rights and obligations based on agreements or other commitments between Vogon-IT Oy and the customer.
  • Customer Communication: Personal data may be used in our customer communications, for example, to send you notifications related to products and services, inform you about changes to services, and request feedback on products and services.
  • Marketing: Vogon-IT Oy may contact you to offer new products, services, or benefits.

The legal basis for processing personal data is based on Article 6 of the EU General Data Protection Regulation (GDPR):

a) You have given consent to the processing of your personal data for one or more specific purposes;

b) Processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract;

c) Processing is necessary for compliance with a legal obligation to which Vogon-IT Oy is subject; and

f) Processing is necessary for the purposes of the legitimate interests pursued by Vogon-IT Oy or by a third party, such as the customer relationship between the customer and the company.

Vogon-IT Oy processes your data based on agreements and assignments made (e.g., sales contracts, order agreements, insurance contracts, or contact requests). Once the contractual relationship has ended, your data may continue to be processed based on legal obligations and the legitimate interests related to Vogon-IT Oy’s commercial activities.

Vogon-IT Oy has legitimate interests related to conducting business, such as the right to promote the sale of its products and services through marketing and sales methods. Based on legitimate interest, Vogon-IT Oy may conduct direct marketing and sales using the contact information you have provided, including processing personal data for profiling purposes.

Other legitimate interests of Vogon-IT Oy for processing your personal data include, for example, consulting and other customer service, further development of business operations, and investigating potential misuse.

If data processing is not based on contractual necessity or legitimate interest, Vogon-IT Oy may request your consent for other types of personal data processing.

Vogon-IT Oy may also process your personal data when required by law, such as compliance with accounting obligations.

5. Collected Personal Data

The personal data collected by Vogon-IT Oy may include, among others, the following types of information and any changes made to them (not all data types are collected from all data subjects; the amount of data depends on the information needed in each case):

5.1 Basic Information

  • First and last name
  • Contact information (postal address, email address, phone numbers)
  • Consent for electronic direct marketing, information on phone and printed direct marketing prohibitions
  • Communications directed to the data subject and related activities

5.2 Information on Data Subjects Who Have Purchased Vogon-IT Oy’s Products or Services, Provided Feedback, and/or Made Complaints

  • Name of Vogon-IT Oy’s corporate customer, i.e., the name of the company or other entity related to Vogon-IT Oy’s customer relationship where the data subject currently works or has previously worked

  • Campaigns and offers targeted at the customer and their usage

  • Content of feedback and complaints, related correspondence, and follow-up actions

5.3 Identification Information of Customers Using Vogon-IT Oy’s Online Services (as per Basic Information in Section 5.1

6. Data Collection

We collect your personal data only when necessary and primarily information obtained from you.

Most of the data is obtained from you at the beginning and during the customer relationship, as well as from the programs you use to access our services.

Vogon-IT Oy also receives personal data and updates from authorities, organizations, and companies that provide credit and personal data acquisition and updating services, as well as from public directories and other public sources, such as company websites and social media channels.

6.1 Profiling of Personal Data

Vogon-IT Oy does not perform profiling of personal data.

7. Data Disclosure

Vogon-IT Oy does not give, sell, or otherwise disclose your personal data to external third parties, except as stated below.

Vogon-IT Oy shares your personal data with third parties performing services on behalf of and for Vogon-IT Oy. These services may include, for example, customer service, financial services, insurance services, and technical management of personal data.

Vogon-IT Oy may share your personal data to collect payments for products and services. For example, it may transfer or sell unpaid invoices to third parties providing collection services.

The data subject can make a data disclosure prohibition to Vogon-IT Oy by contacting Vogon-IT Oy. Vogon-IT Oy may share your personal data in connection with a corporate transaction or other corporate arrangement or when the service is transferred to another service provider. Vogon-IT Oy may share your personal data by order of a court or equivalent authority.

Protecting your personal data is important to Vogon-IT Oy, which is why it does not allow these parties to use the data for any purpose other than providing the mentioned services, and it requires these parties to protect your personal data in accordance with this privacy policy and applicable legislation.